Frequently Asked Questions
FAQs by topic
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How do I purchase a membership?
Please visit this page to purchase a membership: Youth Membership
You can also get a coupon for a free trial by signing up for our newsletter here: bit.ly/LAPtrial
Are there coupons or free trials for memberships?
Yes!
- For returning members: Prior to membership expiration dates our system will send out a coupon code for $25.00 off the renewal price.
- For new members: We offer a free 30-day trial membership for kids interested in trying out our programming.
- You can also get a coupon for a free trial by signing up for our newsletter here: bit.ly/LAPtrial
- Alternatively you contact our office for details.
Why don’t I get instant access after purchasing a membership?
To keep our community safe, we manually review each membership order before granting access to members-only pages. This helps us ensure that every new member is a real person genuinely interested in our programming, not bots or unrelated accounts.
Because of this process, it may take up to 48 hours for your access to be activated.
Is membership required for adults?
At this time we are not running events for adults and therefore membership is not required for adults.
If you are over 18 and are interested in helping us run events, check out our Job Opportunities
Does my child need their own email account to access the digital tools?
It is not required, but it is highly recommended that every student have an email account tied to a Google account. Gmail addresses are the best choice because they are the most compatible with our systems. Our members need a way to access our Google Classroom, Shared Google Drive & Google Chat Spaces.
LAP staff use Google Workspace and associated apps for collaboration, communication, and security. Students are given limited access to these digital spaces depending on what roles they choose to take on. We also explain the logic behind our filing system, naming conventions, and intellectual property security. When they find themselves in the workforce later in life, they are likely to encounter many of the same or similar tools and policies that we use.
Is participation in the chat groups required?
Participation in the chat groups is not required; however, it is a great place for players to stay in touch between events, ask questions, and get sneak peeks at what is coming in future events.
Our chat groups are all moderated by adults, and each student is sent a list of rules before they are invited. Breaking the rules can result in a card from our behaviorial system.
Why is there a membership fee?
At LARP Adventure Program, our annual membership fee helps ensure a safe, high-quality, and supportive environment for every participant.
Membership fees directly support:
- Access to a secure member portal for event sign-ups and account management
- Real-time programming updates and community news
- Classroom resources, learning tools, and materials
- Safe communication channels with our staff and teachers
- Family discounts and accessibility programs for those in need
- Basic operations like website security, insurance, and administrative support
Running as a private membership organization also allows us to:
- Create an extra layer of privacy and protection for your child’s participation
- Maintain a closed community where staff, students, and families are verified
- Ensure a higher standard of consent, safety, and respect across all programs
- Keep programming focused on growth, creativity, and leadership development rather than public enrollment pressures
Your membership isn’t just a fee — it’s an investment in a trusted, caring, and vibrant community where your child can learn, lead, and thrive.
Where do membership fees go?
Here is a breakdown of how every membership dollar is invested:
- Digital Tools: Registration systems, online forms, communications platforms
- Membership Services: Emails, classroom access, program updates, event communications
- Website Hosting & Membership Portal: Secure site for sign-ups, account management, and updates
- Administrative Overhead: Security updates, administrative staffing, basic operations
- Family Support Discounts: Sliding scale membership rates to support accessibility
- Taxes: State and federal costs
- Credit Card Processing Fees: Standard payment processing expenses
Why was the membership fee raised in July 2025?
Over the years, many families have asked us to improve the ways we communicate, register for events, and provide access to learning materials. We listened — and we’re proud of the improvements we’ve made together.
From easier online event registration, real-time programming updates, and better communication tools to new classroom resources, we’ve invested significantly in building a more accessible, responsive, and supportive experience for all our families.
These improvements come with ongoing costs, including platforms like Airtable, Zapier, G Suite, website hosting, and membership service tools, which allow us to operate smoothly and effectively.
After reviewing our finances this winter, we learned that in 2024, membership fees nearly covered the basic operating costs — but, as you’ll see below, we didn’t meet that goal.
In 2024, we had 50 active memberships, bringing in $4,175.00 in gross income after family support discounts (full value: $5,000.00).
It costs at least $4,559.07 per year to operate the membership program, and this number only covers basic needs (not future growth or unexpected expenses).
Here’s how every membership dollar was invested in 2024:
🔵 29.5% — Digital Tools
(Registration systems, online forms, communications platforms)
🟢 29.0% — Membership Services
(Emails, classroom access, program updates, event communications)
🟣 15.7% — Website Hosting & Membership Portal
(Secure site for sign-ups, account management, and updates)
🟠 15.2% — Administrative Overhead
(Security updates, administrative staffing, basic operations)
🔴 7.6% — Family Support Discounts
(Sliding scale membership rates to support accessibility)
🟡 1.7% — Taxes
(State and federal costs)
🟤 1.4% — Credit Card Processing Fees
(Standard payment processing expenses)
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What if my kid has never participated in an LAP event before? How do they go about creating characters and learning the rules?
Once your child becomes a member, they gain access to our rulebooks through Google Classroom and an invitation to our Google Chats. In the Google Classroom they can read our rulebooks, and in the chats they ask questions, and connect with other members. It’s a great way to get familiar with the game world and community before even stepping into an event.
We also offer free Guild Night events, which are perfect for new players. These relaxed, beginner-friendly gatherings help kids learn the basics, meet experienced community members, and start making friends.
When your child registers for their first event, our Logistics team send them all the information they need by email, so they’ll be well-prepared before the adventure begins.
And finally, at the beginning of every event, we go over all the rules, answer questions, and make sure every player feels confident, supported, and ready to dive into the story.
We’re here to make sure your child feels welcomed, included, and excited every step of the way!
What do PC, NPC & Crunchie mean?
PC Stands for Player Character – A person participating in an LAP event as one of the main characters, aka the heroes, in the story being told throughout the season.
NPC stands for Non-Player Character – Staff and high school LARP participants who help move the story forward for the players by dressing up and acting as a supporting character.
Crunchie – Crunchies are a beginner NPC role that PCs take on as part of our drive towards full community involvement.
What should I wear to a LARP?
- Don’t bring any clothing with logos or brands.
- Keep to blacks, browns, and earth tones to fit the fantasy aesthetic.
- Other colors are welcome if they keep the environment in a medieval, immersive setting.
- In extreme weather conditions, please dress for the weather first and foremost! Armor and costumes are optional when it is extremely cold or hot. If the weather looks great, you’re good to wear your costume as normal.
- We also have a costume guide available for download.
- Two weeks before events and residential camps, we will send out a full list of items that we recommend packing to all registered members.